2018 Review of Acumatica – Invoicing Functions

Acumatica Cloud ERP is a complete financial management application best suited for mid-sized businesses with more complex accounting and financial needs. Acumatica is delivered as a SaaS application and can also be accessed from any iOS or Android smart phone or tablet. A complete financial management application, Acumatica offers GL, AR, AP, Cash Management, Tax Management, Inter-Company Accounting, Payroll, and Fixed Asset Management.

Acumatica allows users to easily customize invoices to suit their needs. All invoices display detailed customer information, including document details, financial details, billing address, tax details, discount details, and applications, with users able to create exceptions such as skipping an automatic discount, or creating a manual discount during the invoicing process. Recurring invoices can also be created using the included invoice templates, with information such as renewal dates and billing schedules included in the template. The templates can also be used creating invoices for billable hours.

Users can choose to utilize a variety of financial options in each customer account, including the ability to auto-apply any payments received, apply overdue charges to a customer account or enable write-offs in the system. Users can also have the system flag them when a customer exceeds their credit limit or block any orders until financial arrangements have been made.

Users can easily print invoices and customer statements, with the ability to email invoices directly to customers if desired.   Users can opt to email invoices directly to customers directly from the invoicing screen, or print and mail invoices when needed. Users can create automatic/recurring billing in Acumatica, specifying start and stop dates, any related renewal terms and even a billing schedule.

All invoices and statements are saved in the customer file, with users able to access either a summarized or complete history of all orders, invoices, statements, and payments made.

Acumatica also offers multi-currency capability, with users able to maintain customer AR balances in both foreign and base currency, making it easy to communicate with global customers while also maintaining accurate records. The product also offers real time currency adjustments, tracking gains and losses on foreign transactions, while also accurately reflecting up-to-date exchange rates.

Acumatica supports a variety of payment options, including standard payment options such as checks and cash, as well as ACH and credit card payments.

Acumatica offers a solid selection of reporting options, with a variety of AR and Invoicing reports available that can be easily customized to suit the needs of any business. All reports offer complete drill-down capability to originating documents. Acumatica also offers an excellent selection of graphs and charts that display a variety of AR and invoicing data, including invoices on hold, a sales profitability analysis, and data such as invoices currently on hold, or any expired customer contracts. All reports can be viewed on screen, printed, sent to a recipient via email, exported to Microsoft Word or Excel, or saved as an HTML file or PDF.

Acumatica is a completely integrated financial management system, with all modules working together. Along with the financial management application, Acumatica also offers project accounting, manufacturing management, customer management, and distribution management.

Acumatica is available in a variety of editions, including a Small Business Edition, Advanced Edition, Commerce Edition, Field Service Edition, Manufacturing Edition, and Enterprise Edition. Well-suited for the mid-sized business, with anytime/anywhere access, Acumatica pricing is available upon request.

2018 Overall Rating – 5 Stars